PRIVACY POLICY

 

effective from 31.01.2022

 

WHAT IS THE PRIVACY POLICY?

We would like to familiarise you with the details of our processing of your personal data to give you full knowledge and comfort in using our website. As we are in the internet business ourselves, we know how important it is to protect your personal data. Therefore, we make a special effort to protect your privacy and the information you provide to us. We carefully select and use appropriate technical measures, in particular those of a programmatic and organisational nature, to ensure the protection of the personal data processed. Our website uses encrypted data transmission (SSL), which ensures that the data identifying you is protected. In our Privacy Policy you will find all the most important information regarding our processing of your personal data. We ask you to read it and promise that it will not take more than a few minutes.

Who is the administrator of the letsjoin.cloud website?

The administrator of the website is LETSJOIN.CLOUD SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its registered office in Piaseczno, at ul. Kochanowskiego 10, 05-501 Piaseczno, registered by the District Court for the capital city of Warsaw in Warsaw, XIV Economic Division of the National Court Register, KRS 0000950986, NIP 1231508147, REGON 521209455, with a share capital of PLN 15,000.00 (i.e.: us).

PERSONAL DATA

What legal act governs the processing of your personal data?

Your personal data is collected and processed by us in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27.04.2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (Official Journal of the EU L 119, p. 1), commonly referred to as: RODO. To the extent not regulated by the RODO, the processing of personal data is governed by the Personal Data Protection Act of 10 May 2018.

Who is the controller of your personal data?

The administrator of your personal data is: LETSJOIN.CLOUD SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its registered office in Piaseczno, at ul. Kochanowskiego 10, 05-501 Piaseczno, registered by the District Court for the capital city of Warsaw in Warsaw, XIV Economic Division of the National Court Register, KRS 0000950986, NIP 1231508147, REGON 521209455, with a share capital of PLN 15,000.00, e-mail: kontakt@letsjoin.cloud.

You can contact us about your personal data via:

  • e-mail: kontakt@letsjoin.cloud,
  • by post: ul. Kochanowskiego 10, 05-501 Piaseczno.

HOW DO WE PROCESS THE PERSONAL DATA YOU GIVE US?

What personal data do we process and for what purposes?

On our website, we offer you a number of different services for which we process different personal data, based on different legal bases.

Objective

Personal data

Legal basis for processing

Data storage time

conclusion and performance of the contract

name, surname, address for correspondence, VAT number, e-mail address, telephone number

Article 6(1)(b) RODO, i.e. processing for the purpose of taking steps at your request, prior to entering into a contract and processing necessary for the performance of a contract to which you are party

until the expiry of the period of limitation for claims concerning the performance of the contract

opening and maintenance of an account

name, surname, e-mail address, telephone number, postal address

Article 6(1)(b) RODO, i.e. processing for the purpose of taking steps at your request, prior to entering into a contract and processing necessary for the performance of a contract to which you are party

until the expiry of the period of limitation for claims concerning the performance of the contract

adding opinions

nickname, first name, surname

Article 6(1)(f) RODO, i.e. processing for the purpose of our legitimate interest in providing feedback on the website regarding the goods and the progress of the transaction

until you object to the processing of your personal data

newsletter

e-mail address, first name, surname

Article 6(1)(a) RODO, i.e. processing on the basis of your consent to the processing of your personal data

until the date on which you withdraw your consent to the processing of your personal data

contact form

name, surname, e-mail address, telephone

Article 6(1)(f) of the RODO, i.e. processing for the purpose of our legitimate interest in maintaining continuity of communication and enabling us to be contacted about our business activities

until you object to the processing of your personal data

website traffic analysis

IP address, browser data, residence address

Article 6(1)(f) RODO, i.e. processing for our legitimate interest in analysing customer traffic to the website

until you object to the processing of your personal data

direct marketing of our own goods and services, including remarketing

IP address, browser data, residence address

Article 6(1)(f) RODO, i.e. processing for the purpose of our legitimate interest in direct marketing of our own services, including remarketing

until you object to the processing of your personal data

the establishment, investigation and enforcement of claims and the defence of claims before the courts and other state authorities

name, surname, residential address, PESEL no., NIP no., REGON no., e-mail address, telephone no., IP no., bank account no., payment card no.

Article 6(1)(f) RODO, i.e. processing for the purpose of pursuing our legitimate interest in the establishment, investigation and enforcement of claims and the defence of claims before the courts and other state authorities

until the expiry of the period of limitation for claims concerning the performance of the contract

fulfilment of legal obligations arising from legislation, in particular tax and accounting legislation

name, surname, company, personal identification number (PESEL), tax identification number (NIP) or statistical number (REGON), e-mail address, telephone number, postal address, payment card number

Article 6(1)(c) RODO, i.e. the processing is necessary for the fulfilment of our legal obligations under the law, in particular tax and accounting regulations

until the expiry of the legal obligations incumbent on the Controller which justified the processing of personal data

Voluntary provision of personal data

The provision of the required personal data by you is voluntary, but is a prerequisite for us providing services to you (e.g. sending you a newsletter or creating an account).

Recipients of personal data

You can find the current list of entities to whom we disclose your personal data here Privacy policy - list of entities.

Automated decision-making (including profiling)

We do not make automated decisions about you or use profiling.

Will we transfer your personal data outside the EEA or to an international organisation?

For the use of Google/Youtube/DoubleClick tools, your personal data may be transferred to the United States, where Google LLC servers are located. 

Google LLC figuruje w wykazie podmiotów uczestniczących w programie Data Privacy Framework (link: https://www.dataprivacyframework.gov/s/participant-search), w związku z czym ochrona danych osobowych jest adekwatna w stosunku do regulacji obowiązujących w Unii Europejskiej, zgodnie z Decyzją wykonawczą Komisji (UE) C(2023) 4745 z dnia 10 lipca 2023 r. w sprawie odpowiedniego poziomu ochrony danych osobowych zgodnie z EU- USA Data Privacy Framework (link: https://commission.europa.eu/system/files/2023-07/Adequacy%20decision%20EU-US%20Data%20Privacy%20Framework.pdf).

In order to use Facebook/Instagram tools, your personal data may be transferred to the United States, where Meta Platforms Inc. servers are located. 

Meta Platforms Inc. figuruje w wykazie podmiotów uczestniczących w programie Data Privacy Framework (link: https://www.dataprivacyframework.gov/s/participant-search), w związku z czym ochrona danych osobowych jest adekwatna w stosunku do regulacji obowiązujących w Unii Europejskiej, zgodnie z Decyzją wykonawczą Komisji (UE) C(2023) 4745 z dnia 10 lipca 2023 r. w sprawie odpowiedniego poziomu ochrony danych osobowych zgodnie z EU- USA Data Privacy Framework (link: https://commission.europa.eu/system/files/2023-07/Adequacy%20decision%20EU-US%20Data%20Privacy%20Framework.pdf).

In order to use Linkedin tools, your personal data may be transferred to the United States, where LinkedIn Ireland Unlimited Company's servers are located.

LinkedIn Ireland Unlimited Company is listed as a participant in the Privacy Shield certification programme* (link: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active)

In order to use the Mailchimp tool, your data may be transferred to the United States, your personal data may be transferred to The Rocket Science LLC, which is part of the Inuit Inc. group.

Inuit Inc. figuruje w wykazie podmiotów uczestniczących w programie Data Privacy Framework (link: https://www.dataprivacyframework.gov/s/participant-search), w związku z czym ochrona danych osobowych jest adekwatna w stosunku do regulacji obowiązujących w Unii Europejskiej, zgodnie z Decyzją wykonawczą Komisji (UE) C(2023) 4745 z dnia 10 lipca 2023 r. w sprawie odpowiedniego poziomu ochrony danych osobowych zgodnie z EU- USA Data Privacy Framework (link: https://commission.europa.eu/system/files/2023-07/Adequacy%20decision%20EU-US%20Data%20Privacy%20Framework.pdf)

*Remember that the Privacy Shield is no longer a law in the European Union, but a programme that sets certain data protection standards for entities with servers in the United States. Now a form of certification, entities enrolled in the Privacy Shield meet certain data protection standards.

WHAT RIGHTS DO YOU HAVE IN RELATION TO OUR PROCESSING OF YOUR PERSONAL DATA?

Under the RODO, you have the right to:

  • request access to their personal data,
  • request the rectification of their personal data,
  • request the deletion of their personal data,
  • request the restriction of the processing of personal data,
  • to object to the processing of personal data,
  • to request the portability of personal data.

If you make any of the above-mentioned requests to us, we will inform you without undue delay - and in any case within one month of receipt of the request - of the action taken with regard to your request. If necessary, we may extend the one-month period by a further two months due to the complexity of the request or the number of requests. In any case, we will inform you within one month of receipt of the request about the extension of the deadline and provide you with the reasons for the delay.

Right of access to personal data (Article 15 RODO)

You have the right to be informed whether we process your personal data. If we process your personal data then you have the right to:

  • access to personal data,
  • be informed about the purposes of the processing, the categories of personal data processed, the recipients or categories of recipients of that data, the intended period of storage of your data or the criteria for determining that period, your rights under the RODO and your right to lodge a complaint with the President of the Data Protection Authority, the source of that data, automated decision-making, including profiling, and the safeguards applied in connection with the transfer of that data outside the European Union;
  • obtain a copy of their personal data.

If you wish to request access to your personal data please submit your request to: kontakt@letsjoin.cloud.

Right to rectification of personal data (Article 16 RODO)

If your personal data is incorrect, you have the right to request that we rectify your personal data immediately. You also have the right to request that we complete your personal data. If you wish to request the rectification or completion of your personal data, please submit your request to: kontakt@letsjoin.cloud.

The right to erasure of personal data, the so-called "right to be forgotten" (Article 17 RODO)

You have the right to request the deletion of your personal data when:

  • Your personal data is no longer necessary for the purposes for which it was collected or otherwise processed;
  • you have withdrawn specific consent, insofar as personal data was processed on the basis of your consent;
  • Your personal data was processed unlawfully;
  • you have objected to the processing of your personal data for direct marketing purposes, including profiling, to the extent that the processing of your personal data is related to direct marketing;
  • you have objected to the processing of your personal data in connection with processing necessary for the performance of a task carried out in the public interest or processing necessary for the purposes of the legitimate interests pursued by us or a third party.

Despite your request for deletion of your personal data, we may continue to process your data for the establishment, investigation or defence of claims of which you will be informed.

If you wish to request the deletion of your personal data, please submit your request to: kontakt@letsjoin.cloud.

The right to request the restriction of the processing of personal data (Article 18 RODO)

You have the right to request the restriction of the processing of your personal data when:

  • you question the accuracy of your personal data, in which case we will restrict the processing of your personal data for a period of time to allow us to check the accuracy of the data;
  • the processing of your data is unlawful, and instead of deleting your personal data, you request the restriction of the processing of your personal data;
  • Your personal data is no longer needed for the purposes of processing, but it is needed to establish, assert or defend your claims;
  • you have objected to the processing of your personal data - until we determine whether our legitimate interests override the grounds for your objection.

If you wish to request a restriction of the processing of your personal data, please submit your request to: kontakt@letsjoin.cloud.

Right to object to the processing of personal data (Article 21 RODO)

You have the right to object at any time to the processing of your personal data, including profiling, in relation to:

  • processing necessary for the performance of a task carried out in the public interest or processing necessary for the purposes of the legitimate interests pursued by the Controller of the personal data or by a third party;
  • processing for direct marketing purposes.

If you wish to vote against the processing of your personal data, please submit your request to: kontakt@letsjoin.cloud.

Right to request portability of personal data (Article 20 RODO)

You have the right to receive your personal data from us in a structured, commonly used machine-readable format and to send it to another controller.
By default, we will make your personal data available to you in CSV format. If you prefer to have your data made available to you in another format, please indicate your preferred format in your request. Where possible, we will endeavour to make your data available to you in your preferred format.

You can also request that we send your personal data directly to another controller (if technically possible).

If you wish to request the transfer of your personal data, please submit your request to: kontakt@letsjoin.cloud.

Can you withdraw your consent to the processing of personal data?

You may withdraw the consent you have given for the processing of your personal data at any time. The withdrawal of your consent to process your personal data does not affect the lawfulness of the processing carried out by us on the basis of your consent before its withdrawal.

If you wish to withdraw your consent to the processing of your personal data, please submit your request to: kontakt@letsjoin.cloud.

In the event that you wish to withdraw your consent to the processing of your personal data for the purpose of providing the "Newsletter" service, you can unsubscribe by clicking the "unsubscribe" link in the footer of any newsletter message from us or by writing to kontakt@letsjoin.cloud.

Complaint to the supervisory authority

If you believe that the processing of your personal data breaches data protection legislation, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work or the place where the alleged breach took place.

In Poland, the supervisory authority within the meaning of the RODO is the President of the Office for Personal Data Protection, which replaced the GIODO as of 25 May 2018.

For more information, see https://www.uodo.gov.pl/pl/134/233

Cookies

General information

When browsing the websites of the Website, "cookies", hereinafter referred to as "Cookies", are used, i.e. small textual information which is stored on your terminal equipment in connection with the use of the Website. Their use is aimed at the proper functioning of the websites of the Website.

These cookies allow us to identify the software you are using and to adapt the Online Shop individually to your needs.

Cookies usually contain the name of the domain from which they originate, the length of time they are stored on the device and the assigned value.

Security

The cookies we use are safe for your devices. In particular, it is not possible for viruses or other unwanted software or malware to reach your devices via cookies.

Types of Cookies

We use two types of cookies:

  • Session cookies: these are stored on your device and remain there until your browser session ends. The stored information is then permanently deleted from the memory of your device. The mechanism of session cookies does not allow any personal data or any confidential information to be collected from your device.
  • Persistent cookies: these are stored on your device and remain there until they are deleted. Ending the session of the browser in question or switching off the device does not delete them from your device. The mechanism of permanent cookies does not allow any personal data or any confidential information to be retrieved from your device.

Objectives

We also use third-party cookies for the following purposes:

  • the configuration of the Website;
  • to create statistics which help us to understand how visitors use the websites, so that we can improve their structure and content by means of analytical tools from Google Analytics, whose controller is Google Ireland Ltd. based in Ireland, Google's privacy policy is available at the following link: https://policies.google.com/privacy?fg=1;
  • determine the customer's profile in order to display tailored material to the customer on advertising networks, using the Google Ads online advertising tool, whose controller is Google Ireland Ltd. based in Ireland, Google's privacy policy is available at the following link: https://policies.google.com/privacy?fg=1;
  • the collection of information about User behaviour using the Facebook Pixel tool, which is administered by Facebook Ireland Ltd. based in Ireland, Facebook's Privacy Policy is available at the following link: https://www.facebook.com/help/cookies/;
  • the popularisation of the Website via YouTube.com, whose administrator is Google Ireland Ltd. based in Ireland, the Privacy Policy is available at the following link: https://policies.google.com/privacy?hl=pl&gl=pl.
  • to publicise the website on Facebook, whose administrator is Facebook Ireland Ltd. Facebook's privacy policy is available at the following link: https://pl-pl.facebook.com/privacy/explanation.
  • to popularise the online service on Instagram, which is administered by Facebook Ireland Ltd. Instagram's privacy policy is available at the following link: https://help.instagram.com/519522125107875.
  • to publicise the website on Linkedin, which is administered by Linkedin Corp. LinkedIn's privacy policy is available at the following link: https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv.
  • the popularisation of the Website via YouTube.com, whose administrator is Google Ireland Ltd. based in Ireland, the Privacy Policy is available at the following link: https://policies.google.com/privacy?hl=pl&gl=pl.

To learn about the use of Cookies, we recommend that you consult the privacy policies of the companies indicated above.

Cookies may be used by advertising networks, in particular the Google network, to display advertisements tailored to your preferences. For this purpose, information may be stored on how you navigate the web or when you use the website.

To view and edit information about your preferences collected by Google's advertising network, you can use the tool provided at the link https://www.google.com/ads/preferences/.

By means of your browser settings or through the configuration of the service, you can independently and at any time change your cookie settings, specifying the conditions for storing and accessing cookies on your device. You can change these settings so as to block the automatic handling of Cookies in your web browser settings or inform you each time they are placed on your device. Detailed information on the possibility and methods of using Cookies is available in the settings of your software (web browser).